I. PURPOSE OF THE JOB 

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The Deputy Director reports directly to the Executive director/ CEO and is responsible for over-all Agency operations that include facility management, human resources, as well as the residential, educational, and vocational divisions.

II. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

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• Works with the CEO / Executive Director in the formulation, development, and implementation of procedures to comply with regulations and policies adopted by the Board of Directors.

• Assists the CEO / Executive Director in preparing necessary reports required by State, National, and local UCPA’s.

• Assists the CEO / Executive Director in program development.

• Acts on behalf of the CEO / Executive Director in his / her absence.

• Assists the CEO / Executive Director in preparing the annual Agency budget.

• Will work in conjunction with the CEO/ Executive Director in supervising and evaluating all members of Senior Leadership, approves and monitors time off requests for these individuals.

• Approval and monitoring of expenditures for all divisions/departments. Reviews all requisitions and purchase orders, maintains contracts, oversees the purchase and repair of Agency vehicles, equipment, furniture, flooring, machinery, etc.

• Oversees facility management and security of administration building as well as the monitoring of all Agency sites.

• Attends regular meetings with Maintenance Supervisor and Agency maintenance staff.

• Responsible for overseeing the preparation of federal and state government reports.

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• Oversees the preparation of educational grants ensuring timely filing and accurate reporting.

• Attends all Agency board of Directors meetings and presents information as required, also meets with board subcommittees.

• Oversees the coordination of Agency Board of Directors functions such as Board Meetings, Agency Open House, and Awards Dinner.

• Represents the Agency in the community at social functions and meetings as needed.

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IV. OTHER DUTIES AND RESPONSIILITIES – as assigned by the CEO / Executive Director / President of the Board of Directors

 

V. KNOWLEDGE AND SKILLS 

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• Bachelor’s degree (Master’s degree preferred) in Human Services /Management or related field                 

• Minimum five years’ supervisory experience, especially with intellectual and developmental disabilities

• Experience with OPWDD preferred

• Nonprofit experience preferred but not required

• Demonstrates ability in budgeting and project oversight 

• Ability to handle public relations, employee relations, and relations with members of the       Board of Directors

• Demonstrates strong oral, written, computer skills

• Demonstrates ability to organize work and set priorities

• Ability and willingness to network on the agency’s behalf

• Ability to multi-task and meet deadlines under pressure

• Understanding of program budgets

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VI. FUNCTIONAL ABILITIES (auditory & visual acuity, mobility, strength, travel, work hours)

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• Flexible hours – job duties may include evenings and weekends

• New York State driver’s license and ability to travel throughout the region

• Physical condition commensurate with job duties

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VII. Other Information

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FLSA Classification: Exempt

Division: Administration (Agency Wide)

Reports to: CEO/Executive Director

CEO: Diane Baehre

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